Rules and Procedures - Preface

Dear VES Awards Submitters:

We at the VES are very gratified by the positive reception that the VES Awards continue to receive from our community. Our aim is to keep the Awards fair, meaningful, and open to as many artistic specialties as possible while at the same time being responsive to trends in our field and address concerns of our members.

New Category

On that score we announce with great pleasure the introduction of a new category, category #24 – Outstanding Special (Practical) Effects in a Photoreal Project. We introduced this category after careful consideration and discussion with prominent members of the Special Effects community.

Even as we introduced this new category, we kept the requirement to enter the Special Effects Coordinator/Supervisor in the 5th slot in six of the eight general categories. Please remember to include the SFX Supervisor (where applicable) when submitting an entry. We took this action because not all submitters will want to enter category 24.

Inclusion of Animation in Four Categories

At the urging of animation industry leaders and after considerable study by the Awards Committee, animation projects now will be eligible to compete in Category #16 – Outstanding Virtual Cinematography in a CG Project. This decision reflects industry trends where live action and animation production are blending. Additionally, in recognition of the legions of compositors working in animation, animation compositors will now be eligible to compete in all compositing categories (cats. #21 through 23). 
We made some minor changes in the definitions of several categories and therefore urge you to read the definitions carefully if you plan to enter one of these categories.
Tail Slate
One other change we want you to be aware of: We now require a VES Tail Slate on all entries. The tail slate (an upside-down version of your VES Head Slate) needs to be attached to all viewing clips. Tail slates will be generated automatically when you make your submission. Please see the heading Upload Order in the Rules & Procedures for each category for details.
We kept the format of the Rules & Procedures (R&Ps) the same so that you can quickly find and access all the information you need to make a submission in any category from within that category’s “home” page. Short summaries are available on each category page, along with "Click for details" links which will open up the full instructions for that section. Everything you need to know to prepare an entry can be found with a click on the Category page you are interested in.
The cost of submission remains at $460.00 per entry.
Please remember that only ONE submission per project is allowed in the General Categories (categories 1 through 8). If more than one facility wishes to make a submission for a given project, they must coordinate their submission through either the overall VFX Supervisor or overall VFX Producer to submit a joint entry. Only in broadcast or streaming categories are multiple submissions allowed under limited circumstances.
Although there is no longer a requirement to submit printed copies of written supplemental material we still encourage entrants to submit optional PDFs of written supplemental material for posting to the View & Vote site.

And finally, the date of the 18th Annual VES Awards show is January 29, 2020! We hope to see you there.

Address your questions, if any, to,



Each category below will take you to a description of the page, with all the instructions needed in the "details" sections.


Before submitting an entry, please read through the entire Rules and Procedures for your Category, and then click the link “Submit An Entry” on the Category page or here: Submit An Entry


Just a few reminders:

  • Any project that premiered anywhere in the world in 2019 and that meets the criteria of the VES Awards may be entered
  • The deadline for submissions is Tuesday, November 26, 2019, 11:59PM PST
  • You must upload your viewing materials and optional supplemental written material (if any) between November 4 and November 26, 2019
  • If your project premieres after the November 26 deadline, you must complete a Submission Form, pay the entry fee by the deadline, and submit a Petition stating the facts concerning the delayed release date. If the Petition is granted, viewing materials must then be submitted at the earliest practicable date, but in no event later than December 20, 2019 except for projects with a release or air date later than December 15
  • Use the Petition Committee button on the submission form to submit a petition
  • Unavailability of personnel to prepare submission materials in time to meet the entry deadline is not a valid reason to be granted a deadline extension
  • The Awards Committee does not give advice prior to vetting on which category an entry should be submitted in. When it is unclear which category a submission is properly eligible for, use your best judgment based on category definitions and submit entries accordingly. If, during vetting, the Awards Committee determines that the entry is in the wrong category, the Committee will discuss the matter with you and give you the options of 1). Revising it to better fit the category, 2). Moving the entry to a more suitable category, or 3). Withdrawing the entry.
  • It is the policy of the VES Awards that Special (Practical) Effects Coordinators/Supervisors be recognized for their work when the special effects contributed significantly to the overall visual impact of a production. Accordingly, the Special Effects Coordinator/Supervisor must be named in all but two General Categories when the contributions of the special effects are a prominent part of the project. Therefore a fifth nominee spot is set aside exclusively for the Special Effects Coordinator/Supervisor. Should one not be entered, this spot will remain vacant.


Questions about these Awards should be directed to

Technical questions about submitting should be directed to



The VES Awards Policies contain the technical details used by the Awards Committee to govern the VES Awards process. Feel free to browse them in the links below: