Rules and Procedures - Preface

Dear VES Awards Submitters:

We are pleased to tell you that there have been few changes in the Rules & Procedures this year. We kept the format of the Rules & Procedures (R&Ps) the same so that you can quickly find and access all the information you need to make a submission in any category on the same page. Short summaries are available on each category page, along with a "Click for details" button which will open up the full instructions for that section. All details can be found with a click on the Category page you are interested in.

The costs of operating the VES Awards have steadily increased over the years. We therefore needed to increase the submission fee to $460.00 per entry.

We also wish to remind submitters that only ONE submission per project is allowed in the General Categories (categories 1 through 8). If more than one facility wishes to make a submission for a given project, they must coordinate their submission through either the overall VFX Supervisor or overall VFX Producer to submit a joint entry. Only in broadcast or streaming categories are multiple submissions allowed under limited circumstances.

A reminder that the 5th slot in 6 of the 8 general categories is reserved for Special Effects Coordinator/Supervisor where applicable. Please remember to consider their inclusion when submitting and entry.

Although there is no longer a requirement to submit printed copies of written supplemental material we still encourage entrants to submit optional PDFs of written supplemental material for posting to the View & Vote site.

And finally, the date of the 17th Annual VES Awards show is February 5, 2019! We hope to see you there.

Address your questions, if any, to awards@visualeffectssociety.com,

BUT PLEASE REVIEW THE R&PS BEFORE SENDING US AN EMAIL

WHAT ARE THE 17th ANNUAL CATEGORIES?

Each category below will take you to a description of the page, with all the instructions needed in the "details" sections.

HOW DO I SUBMIT AN ENTRY?

Before submitting an entry, please read through the entire Rules and Procedures for your Category, and then click the link “Submit An Entry” on the Category page or here: Submit An Entry

ANYTHING ELSE I SHOULD KNOW?

Just a few reminders:

  • Any project that premiered anywhere in the world in 2018 and that meets the criteria of the VES Awards may be entered
  • The deadline for submissions is Friday, November 30, 2018, 11:59PM PST
  • You must upload your viewing materials and optional supplemental written material (if any) between November 5 and November 30, 2018
  • If your project premieres after the November 30 deadline, you must complete a Submission Form, pay the entry fee by the deadline, and submit a Petition stating the facts concerning the delayed release date. If the Petition is granted, viewing materials must then be submitted at the earliest practicable date, but in no event later than December 21, 2018 except for projects with a release or air date later than December 15
  • Use the Petition Committee button on the submission form to submit a petition
  • Unavailability of personnel to prepare submission materials in time to meet the entry deadline is not a valid reason to be granted a deadline extension
  • The Awards Committee does not give advice prior to vetting on which category an entry should be submitted in. When it is unclear which category a submission is properly eligible for, use your best judgment based on category definitions and submit entries accordingly. If, during vetting, the Awards Committee determines that the entry is in the wrong category, the Committee will discuss the matter with you and give you the options of 1). Revising it to better fit the category, 2). Moving the entry to a more suitable category, or 3). Withdrawing the entry.
  • It is the policy of the VES Awards that Special (Practical) Effects Coordinators/Supervisors be recognized for their work when the special effects contributed significantly to the overall visual impact of a production. Accordingly, the Special Effects Coordinator/Supervisor must be named in all but two General Categories when the contributions of the special effects are a prominent part of the project. Therefore a fifth nominee spot is set aside exclusively for the Special Effects Coordinator/Supervisor. Should one not be entered, this spot will remain vacant.

HOW DO I GET SUPPORT?

Questions about these Awards should be directed to awards@visualeffectssociety.com.

Technical questions about submitting should be directed to vesawards@sohonet.com.

 

WHAT IS THE FINE PRINT - VES Awards Policies

The VES Awards Policies contain the technical details used by the Awards Committee to govern the VES Awards process. Feel free to browse them in the links below: